I happen to submit my short few months ago to marbella film festival now they say my film is selected and
Under the terms of the submission, it is the requirement of the festival that films can only be screened at the festival if the film maker or the representative of the film maker is present at the screening.
The Festival is not responsible for the film maker’s expenses and requires assurances from the film maker that the film shall have a representative at the festival, before the festival can include the film on its program.
More to come:
Pay the accreditation fee of £125 per delegate to attend
Not finished yet. .
Paying that fee Excludes the Awards Gala Dinner which is by invitation only
may also mean more money to charge it seems.
Has Any of you any dealings with marbellafilmfestival.com at all?
if so, would you share them with me please?
Did you have to pay a submission fee on top of that?
I don’t know any more info than what’s provided here so maybe this is premature judgement – but this is the type of crap that has made me all but given up on festivals.
No I did not have to pay a submission fee.
There is more to that:
I would be very concerned about this (rule #19):
19. Any expenses for the shipping (for both import and export), screening and translation of films and DVDs presented to the selection committee with a view to their possible selection, are to be met by the film’s producers or relevant body. All expenses for the transportation and insurance of prints are also the responsibility of their owner.
What liability does that open you up to? If it costs them $150 to get your DVD to Spain for screening and the screening costs $500 per short, do you get hit with those charges?
I would get clarification on that.
Come to think of that, there maybe more than rule 19 if I happen to read the email from them in full
Please find all the other details I have received from them below:
Email I have received:
Dear so and so
We are pleased to inform you that your film has been short listed to be screened at the Marbella International Film Festival, from 2nd to 6th October 2013.
Over 800 films from 50 countries were submitted to the festival, these films are presenting some of the best independent productions, by talented film makers. Judges had some very difficult decisions to make while reducing the number of such high calibre applicants to limited number to be awarded the screening status at the festival.
So you must feel very proud, that your work has been recognised among the very best to appear at this prestigious international film festival, we thus, congratulate you for your efforts, and wish you success.
While the judging process is still underway, we are preparing the preliminary short list of the films to be screened at the festival subject to the receipt of the necessary documentation.
All films being screened will be awarded a certificate of participation, the details of film and its credits would appear on the publicity materials of the festival.
To take the next step, you are required to confirm the availably of your film for screening, and its compliance with our terms and conditions.
However, we need more than just your confirmation, we need your commitment that you would be promoting your film prior and during the festival, should it be approved for screening. The festival offers the film makers, recognition as well as great opportunity to promote their works.
We also need to bring to your attention the following;
1. Under the terms of the submission, it is the requirement of the festival that films can only be screened at the festival if the film maker or the representative of the film maker is present at the screening.
2. The Festival is not responsible for the film maker’s expenses and requires assurances from the film maker that the film shall have a representative at the festival, before the festival can include the film on its program.
3. The language requirements for the films to be screened at the festival should be adhered to as per terms of submission. Thus films in original language require sub-titles in English, films in English language requires sub-titles in Spanish, and the films in Spanish language requires sub titles in English. If your film does not comply with the above requirement, you must confirm that you will be able to do this by mid September when the final screening copies are due to be delivered to us.
Could you kindly confirm by email to [email protected] your agreement to the terms, and your wish to allow your film to be screened at 2013 MIFF.
Please also complete the attached release and accreditation forms for yourself and any member of your team wishing to attend the festival, and return to us as an attachment to the same email. PLEASE REPLY ONLY TO [email protected] and not the senders email address.
We shall look forward to hear from you and see you in Marbella.
attachment1 I have received
Application for Accreditation 2013 Festival
The accreditation, entitles the delegate to:
The VIP Pass to all screenings.
The Red Carpet opening, cocktail party, ceremony.
All after parties
Festival workshops and Fringe events.
Excludes the Awards Gala Dinner which is by invitation only.
Special accommodation package is also available for the delegates, at their request.
Town / City:
Film Title (“the Film”)
Delegates’ credits for this film:
Delegates’ other credits:
By completing and returning this form you confirm that:
1/ you [as the representative of the Company] hereby agree to attend the Marbella International Film Festival, due to be held from 2nd to 6th October 2013, at your own expense, to support and promote the screening of your film. For the avoidance of doubt the location and timing of any screenings of the Film shall be the sole decision of the organisers of the Festival.
2/ you will take all possible steps to promote your film as part of “Shorts Cinema” event during the Marbella International Film Festival, in such ways as, direct promotions through printed and digital advertising, networking directly or through the industry or social networking sites etc.
3/ Pay the accreditation fee of £125 per delegate, or early bird fee of £75 per delegate if paid before 30th July 2013.
4/ [you / the Company] will be solely responsible for all advertising and promotional costs for marketing of your film which is carried out at your own discretion, for the purpose of promoting your film during the festival.
5/ you understand and agree that any failure to follow and adhere to the Rules and Regulations of the Festival will result in withdrawal of your accreditation and festival pass.
I accept the terms and conditions stated above.
(Film maker/ Company Director)
Please scan the signed form and send it as an attachment to [email protected].
Upon the receipt of your application, a pay pal request for the fees will be send to your email address your application will be processed upon the receipt of the cleared funds.
attachment2 I have received
MARBELLA INTERNATIONAL FILM FESTIVAL
2013 Festival Release Form
*(Please delete the words in square brackets as required throughout this form)
[Production Company / Film Maker's], (“the Company”):
Town / City:
Film Title (“the Film”):
By completing and returning this form [you / the Company] confirms that:
1/ [you / the Company] hereby grant
[have / has] obtained signed release forms in relation to copyright and all other rights now known from all the cast, crew and any freelance contributors who were involved in the making of the Film.
3/ The Film contain no material which is obscene, libellous or defamatory.
4/ [you / the Company] [have/has] obtained the appropriate copyright clearances for all music used in the Film (if required).
5/ [you / the Company] will be solely responsible for all costs resulting from the submission of the Film to the Festival including but not limited to postage or insurance of the Film, transport costs of the Film to and from the Festival and travel costs and expenses of your staff or any representatives of the Film.
6/ [you / the Company] will indemnify the organisers of the Festival against all claims, demands, costs, damages, expenses (including legal fees), proceedings and losses resulting from the screening of the Film at the Festival or from claims by any third parties.
7/ [you / a director of the Company] [have/ has] read, understood and agree
to be fully bound by the Rules and Regulations of the Festival.
8/ [you / the Company] understand
and agree that any failure to follow and adhere to the Rules and Regulations of the Festival will result in the disqualification of the Film.
9/ [you / the Company] hereby give
the organisers of the Festival a non exclusive licence to use [your/ its] name, [photograph / logo], and likeness in connection with any and all publicity and promotional activities relating to the Festival.
10/ [you / the Company] understand
that the Festival is not obliged to return the copy of the Film that [you / the Company] submitted to the Festival and confirm that [you / the Company] [have / has] retained at least one other copy of the Film.
11/ [you / the Company] understand
that the organisers of the Festival accept no liability for the loss or non-receipt of the Film.
12/ [you / the Company] understand
that there are no fees [due to you / it] for screening the Film at the Festival or for any other matters arising from the submission of the Film to the Festival and accept that the organisers of the Festival are therefore under no obligation to pay you any sums
13/ [you / the Company] agree
to be bound by the decision of the judges of the Festival whose decision will be final. [You / the Company] further understand and agree that the judges are not obliged to give any feedback to you regarding the Film.
14/ [you / the Company} confirm
and warrant that [you are/it is] the author of the Film and the sole and exclusive owner of all rights now known in the Film and [have /has] full and exclusive rights to submit the Film to the Festival. [You / the Company] further warrant that the Film is not under option, nor has it been purchased by any third party.
[You / the Company] also warrant
that there is no current dispute as to the ownership of the Film and that no rights or permissions are required from any third parties before the Film can be screened at the Festival.
15/ [you / the Company] agree
that any legal dispute between [you / the Company] and the organisers of the Festival will be heard in the English courts according to the law of England and Wales.
the terms and conditions stated above.
(Film maker/ Company Director)
Please scan the signed form and send it as an attachment to [email protected].
The original form together with materials which will be requested from you in due course, should be sent, by registered post to; P.O. Box 1967, Maidenhead, Berks, SL6 1WL, UK.
Most festivals have a clause saying that you are responsible for the costs of shipping your film to them.
I haven’t seen a festival making you sign something saying you have to promote your movie. Honestly, no festival is going to promote your film for you. You have to be there to hustle… But that usually goes without saying.
Well if you didn’t pay a submission fee, I suppose its not too much to ask for payment for the awards dinner… Not quite sure about the delegate fee but I dunno… That’s what you get for submitting to a free film festival.
I’ve also been accepted, and have the same concerns. I’ll probably accept because I live in Spain, though a full day drive away, and because it may be good for my film.
I asked, and the £125 is optional if you want to go to the other films and events. Sounds a bit much, given that we’re not getting a screening fee, but I may just show up on the day, and not pay it, depending on other factors.
I’ll ask around, see if someone has actually been there.
Zev Robinson: That’s excellent to know that.
I hope you let me know more about them as soon as you discover more.
One thing: “If you don’t attend they will not show your film” which is my understanding.
Surely you’ll have more to say, if you happen to attend and give me some feedback to.
Please do keep me posted here or even better feel free to send me a private message if you like or I could provide with you my email address to if you’d like to have
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